The Union Recorder

Local News

May 8, 2013

County reviews new purchasing policy

MILLEDGEVILLE — The county's purchasing policies are so old they were typed on a typewriter, according to hired policy consultant Paul Glick's synopsis to the Baldwin County Commissioners during Tuesday's work session. 

With the help of committee including commissioners, local business advocates and the county finance department, Glick developed a procurement policies and procedures handbook. The new handbook helps reach goals of increased competition and spells out actions already practiced.

“We are doing a lot of the stuff that's in the new policies, but it's not documented,” Glick said. “What we are doing is documenting it to be consistent. I think that will be good for the county.”

The commission discussed an additional local vendor preference featured in the extensive manual.

Though not originally a fan, Glick said current economic landscapes favor a local lean.

“If we can buy locally the way this policy is designed, it won't cost you anymore,” Glick said.

The way the local bidder preference portion reads all county purchases with an estimated cost at $100,000 or lower fall under the policy. If the local bidder's price is within a certain percentage ranging from three to seven percent depending on estimated total cost, the local bidder has five working days to match the out of town price.

All things considered equal, the local business gets the nod per the new handbook.

This policy defines a county bidder as one with either a Baldwin County or City of Milledgeville business license or a physical address within county lines for at least one year prior to the procurement award.

Commissioner Sammy Hall, District 3, wanted that statement clarified adequately identifying the local bidder.

“A physical business location does not mean you have a license,” Hall said Tuesday.

Finance director Dawn Hudson said purchasing policy committee members brought up that there are businesses with main locations in other counties doing business here for years.

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